Responsibilities |
(1) To assist in Tender Projects:
- Requirement compilation from various departments/Operating Units
- Verify the data and check on balances to off set
- Tender Compilation and clarification with suppliers on specs
- Evaluation, negotiation and allocation for ease of transportation whilst keeping cost to the minimum
- Issuance of Award letters and Purchase Orders with all operating units, check and verify content of Pos
- Issuance of Purchase Requisition whenever necessary
- Coordinate import permits with supplier and Regional Office where necessary
- Monitoring of deliveries to all Operating Units
- Monitoring of quality (sampling and joint sampling) – tracking, evaluation and compilation of claims
- Compilation of suppliers’ performance surveys
- Assist on issues related to documentation, product enquiries, quality, logistic issues, service and repairs
- Follow up on payment status
(2) Non-Tender Projects:
OP Seeds
- Coordinating with various departments on types and quantity to purchase
- Compilation of prices, verifying data and evaluation
- Coordinate import permits with supplier and Regional Office where necessary
- Follow up on issuance of Purchase Orders with Operating Units
- Monitor deliveries to all Operating Units
- Follow up payment status
- Assist on issues relating to quality and submit claims (replacement) where necessary
Downstream Chemicals (Spot Purchase)
- Close coordination with plant to monitor production to plan for timely order and deliveries of chemicals
- Coordinate chemical specification confirmation and trial event with site for new chemical sourced before initiating purchase
- Assist on issues relating to quality and submit claims (replacement) where necessary
Others
- Sourcing of quotations, review, compile data and evaluate
- Issuance of POs which include notebooks, software licenses, desktops, furniture, IT services, renovation, vehicles, office equipment and etc
- Issuance of POs for centralized purchase – diesoline, lubricant, security seals
- Monitor and assist in diesoline storage permit renewal
- Material Master Management in various systems
- Complete ad hoc tasks and duties as assigned
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